Finance Administrator
About Us
We craft extraordinary golf travel experiences for the world's most discerning golfers - from elite private clubs and high-net-worth individuals to luxury travel advisors and corporate partners. With offices in London | St Andrews | Ireland | USA | Singapore, we're redefining what luxury golf travel means.
Our values aren't just words on a wall - they're the foundation of how we work:
Excellence | Passion | Integrity | Ambition | Innovation | Authenticity
We're in our "building year" - investing in the people, systems, and culture that will make us the best company to work for in specialist luxury travel. This is where you come in.
The Opportunity
About the opportunity: Finance Administrator (Part Time)
Expected working pattern: preferably office-present 5 days per week, working a total of 20-30 hours per week (flexible on start/finish times each work day). Salary is pro-rated
Execute and verify day-to-day transaction processing for Accounts Payable (AP) and Accounts Receivable (AR) ledgers, generate sales invoices and follow up on outstanding client payments.
Process supplier invoices and staff expenses in an accurate and timely manner, ensuring correct coding and categorisation (across cost of sales, direct staff costs, other overhead expenditure)
Perform daily bank reconciliations in Xero and execute weekly payment runs for domestic and international suppliers.
Conduct preparatory checks for month-end close, including clearing down the general expenses nominal and ensuring clearing account balances are nil.
Support the Finance Manager/Group Financial Controller by compiling and formatting financial data for management reports and key sales analysis.
Maintain meticulous financial administration of all bookings, ensuring key sales data is accurately reflected in the live sales sheet and Xero.
Verify VAT coding on all sales and purchase invoices, re-coding transactions as necessary to ensure compliance with Tom's tax schemes (UK and non-UK).
Provide support to the operations and financial operations team during peak periods (approx. 80% finance focus, 20% operational support).
About You
If you have the below attributes, we want to hear from you
Minimum 1 year requirement in an accounts role
Experience working with Xero preferred
Strong organizational and problem-solving skills, with a keen eye for detail
Excellent written and verbal communication skills
Proficient in digital tools and CRM systems
A professional and engaging telephone manner
Creativity, flexibility, and a positive can-do attitude
Self-motivated and ambitious, with a team-oriented approach
A passion for golf and sport is a plus
The Finance administrator role is ideal for a highly organized and ambitious individual with practical experience in accounts administration, especially managing payables and receivables, who is looking to grow their career in finance.
As a key member of the finance team, you will be trained to perform critical daily financial tasks and provide essential support to the Finance Manager/Group Financial Controller during the month-end reporting cycle.
Your collaboration across the sales, operations, and guest services teams will ensure the meticulous financial administration of all bookings, with your exceptional attention to detail being essential for maintaining accurate and timely financial records.
What We Offer
Location: St Andrews, Fife, Scotland
Hours of work: 20-30 hours per week, in office (min. 4 days, preferably 5 days)
Reports to: Group Financial Controller (London based)
What you can expect
Salary range of £27,500–£30,000 FTE, pro-rated based on agreed working hours.
Expected working pattern of 20–30 hours per week, preferably split over 4-5 days, with flexibility on the exact number of hours worked each day.
Workplace pension and eligibility for bonus schemes.
Generous holiday allowance (25 days plus public holidays) pro-rated.
Professional development, including career planning and monthly destination training.
Staff benefits: new laptop, quarterly team outings
Exposure to international business in a fast-growing company.